What is Just-in-Time Training and a few best practices to implement it in your organization

Just-in time training

Constant research leading to new findings has been pretty common in most fields these days. Few organizations are continuously upgrading themselves and are always working on new ways to train their employees for overall growth. Just-in-time learning is an approach to individual or organizational learning and development that promotes need-related training.

However, several organizations are neither able to cope up with the latest changes nor able to find solutions to the problems that come along with these changes. To solve these problems, organizations and their employees need high-quality, reliable, relevant, and accessible training/study materials. Luckily, there is a solution – Just in Time Training. 

Just in Time Training

The Just in time training was developed by Toyota for their lean manufacturing process. In simple words, it is the idea of using efforts only when required and never ahead of the time. An organization’s training team can make all the training resources available to employees only when required. In other words, employees can acquire new knowledge and skills only when they need it. 

This gives immense flexibility to employees as not all departments need particular training and it can be easily decided whether to train an employee or not. This training can be compared to our daily life tasks where we often rely on Google to get an answer when required. On the same lines, you can access the training only when required.

Benefits of Just in Time Training

There are many benefits to using Just in Time Training. Let’s have a look at a few of them.

High Accuracy 

This type of training can be availed by an employee with just a single click on their phones or computers. This helps employees do their job more accurately with fewer mistakes which will reduce the rework. This in turn makes the organization more effective and increases the ROI of the training.

Cost-effective and updated

Regularly modifying the modules of the course by updating it with new content will decrease the cost that the organization has to spend on revising the entire course once it is outdated. This also saves development time for the organization. 

Training on the go 

We all use mobile learning in our daily life, knowingly and unknowingly. We often go to YouTube or Google and learn new stuff during our travel to the office or during break hours. Just in Time training works synchronously with mobile learning to offer access to training materials on the go.

Performance improvement 

Regular training gives employees access to all the knowledge and skill they need. However, after a while, this knowledge will no longer be in their long-term memory. So Just in Time training will help employees to remember only the knowledge they need at a particular point in time, which in turn will increase their performance.

Confidence and Engagement

Having the knowledge you need will boost your confidence. Since you are getting solutions to every problem you face through JIT training, you are motivated in the overall training. JIT training also boosts employee engagement as they are exposed to training that is quite important for their current project, which will make them more inquisitive and interested in the training.

Knowledge Retention

Our long-term memory can store only a little information for a long period. Through JIT training, employees can retain the most important information into their long-term memory and other information can be overlooked. This helps not to cluster their knowledge. 

How to implement Just In Time in the workplace

We have seen the benefits of JIT training in the workplace. Now let’s deep dive and understand how to best implement this training in your workplace.

Develop Active Learning Culture

No matter how good a training program is people learn only if they want to learn. An active learning culture is where all your employees will be curious to learn more. Employees with self-driven knowledge will acquire skills and knowledge easily and JIT will be highly beneficial for them. 

Develop simple and easy training material 

Digital micro-content is always preferable for training and it can be in any form such as infographics, audio, video, and content. A Learning Management System would perfectly suit the JIT training system as micro-content can be easily searchable and organized through it. But the onus lies on the organization to choose a well-developed LMS.

Establish active access with Subject Matter Expert 

Apart from making your LMS well organized and the content crisp and effective, you need to give the learners access to the subject matter expert through the LMS platform. This can be done through creating discussion forums, direct messaging, or choosing an LMS with the integration of video communication platforms like Zoom or Google Meet. This brings social learning to life. 

Understand the learner’s needs 

Dumping unnecessary and irrelevant information into the LMS is not effective and won’t help the organization. The organization must use the analytics tool in the LMS to know what their employees search for and how they use the available content. Based on the analysis, new knowledge or skill should be introduced.


In todays’ growing world every organization’s training has to be updated on the latest technological trends. But updating training at that speed can be complicated. Just in time training might be the perfect solution to connect new knowledge with the existing training in no time. Organizations incorporating JIT training can succeed in developing a confident and efficient workforce. All the benefits of the JIT training can be easily availed in no time by using top LMS platforms like KloudLearn. To know more about KloudLearn and how it can support JIT training, contact us now.

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