E-Learning

On the Job Training (OJT): The Ultimate Guide

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ojt training

What is on-the-job training?

On-the-job training (OJT) is a method of learning new skills and competencies for a job in a natural or nearly authentic environment. It’s frequently used in a live-work practice, simulated, or training environment to learn how to use specific tools or equipment.

Employees learn about the job by doing it, rather than watching presentations or being given worksheets. This training is conducted on the job, under the supervision of a supervisor, manager, or another knowledgeable employee.

On-the-job training allows new employees to look at the work procedures they will encounter. In addition, they learn about workplace expectations, equipment operation, and other skills they’ll need to succeed in their jobs. 

Depending on the tasks required, on-the-job training can take anywhere from a few days to several weeks or longer. New employees frequently begin by watching other employees before moving on to completing tasks under guidance.

The importance of on-the-job training 

There are many different types of learners: some prefer visual learning, others prefer hands-on learning, and still, others prefer reading instructions. On-the-job training, on the other hand, is critical in today’s workforce.

Through on-the-job training, employees can gain experience working in situations very similar to those they will encounter daily. Employees will be led by an experienced trainer using the same tools and equipment they will use in their jobs.

Employees can learn and practice their job while they are still in training. Other types of training, such as online or seminars, provide employees with only basic information rather than hands-on experience.

Advantages of on-the-job training

Both employees and employers benefit from on-the-job training. Let’s deep dive into this and see how. 

Faster training with real experience

People pick up on what they need to know quickly and do a good or acceptable job.

Traditional training takes longer to complete, and employees will most likely forget what they learn. This means that employees may need to be retrained.

Depending on the tasks needed for the job, on-the-job training could take days, weeks, or even longer. As a result, new hires frequently begin by mentoring more seasoned workers before finishing these tasks under supervision.

Faster adaptation to a new job

On-the-job training is crucial in retail, restaurant management, customer service, manufacturing, etc., experiencing high turnover rates. 

This type of training can aid in a quicker onboarding process and the attainment of a satisfactory level of performance. In addition, it enables employees to learn your company’s strategies more quickly and effectively.

In most cases, it is easy to set up.

One of the most accessible training programs to set up is on-the-job training. You have a knowledge base to draw from because you already have employees who know how to do the job.

To train new employees, you simply need to select a high-performing employee.

Trainee can perform simple job tasks from the beginning

Trainees begin by learning the more superficial aspects of their job. As a result, they can take on minor responsibilities before completing their training.

Answering phones or directing customers to the appropriate store departments, for example. If you’re short on staff and things get hectic, your trainee can pitch in to help, which can help alleviate the bottleneck.

Retain good employees

In any industry, employee retention is an essential factor to consider. But on the other hand, employees may be less productive if they don’t receive any learning opportunities.

Not only that, but a lack of clarity about the expected work can lead to a stressful work environment and high turnover rates.

On-the-job training teaches employees exactly what tasks they’re responsible for and how to complete them.

They practice each task expected of them as part of their training and receive detailed information about their job’s processes. This reduces employee confusion and stress, allowing them to do their jobs to the best of their abilities.

Attract the right people

Because they demonstrate capability during the training process, on-the-job training allows companies to find the right people for the job. Companies also become more appealing to potential employees by providing on-the-job training.

Employers can assess skills during training, so these potential employees know their time is well spent.

Team building

With on-the-job training, (ojt) new employees can meet their coworkers immediately and feel like a team. This establishes a sense of familiarity and allows new employees to ask questions, even if their training is complete. In addition, trainees gain a better understanding of various workplace departments and can broaden their skill set over time.

Elementary knowledge management

More experienced employees pass on their knowledge and experience to new hires, ensuring this information is not lost if they leave. Many employers refer to this as “knowledge management.” You retain those skills and knowledge within the company by having more experienced employees transfer knowledge.

Financial benefits

On-the-job (ojt) training takes place during the regular working day and takes up less time. However, traditional training entails scheduled sessions and, in some cases, seminars. As a result, the employer saves money on training while the employee performs some work duties and generates additional revenue for the company.

What are some of the challenges of on-the-job  training?

On-the-job training (ojt) is a rocket fuel that propels a company to new heights of overall excellence. Unfortunately, here are a few issues that arise on the job that makes the process ineffective.

Ineffective training approaches that don’t scale  

As a result, it is critical to ensure that each team member receives the necessary information. For a small group of people, an L&D team can confirm this. However, providing a consistent experience across the organization is difficult.

Furthermore, the L&D program is directly linked to the organization’s overall performance. As a result, having a scalable learning platform powered by automation that makes updated information available in real-time is critical. This ensures that employees have the necessary skills for today and tomorrow to deliver excellent results consistently.

Balancing OJT experience in a hybrid work atmosphere 

Companies worldwide, whether in India, Southeast Asia, or the United States, are adopting the hybrid work model, which combines in-office and remote work to provide more flexibility. But on the other hand, companies are having difficulty balancing on-the-job training with a hybrid work model.

A cutting-edge learning platform can help provide a practical OJT experience regardless of where employees work. It allows L&D professionals to easily create and assign courses, ensuring real-time learning even in a hybrid workplace.

Plan for on-the-job training with best practices

These pointers and best practices will assist you in implementing on-the-job training in your organization.

1. Identify potential trainers

You wouldn’t expect a new employee to do real work independently. So you’ll need to find trainers willing to share their expertise. Being chosen to train other employees should be a motivator for high-performing employees. It also shows which experienced employees are likely to be promoted.

All trainers do not have to be managers. Employees you choose as on-the-job trainers, on the other hand, should be able to demonstrate exceptional performance as well as a high level of capability and knowledge in their field. In addition, some companies hire third-party trainers, which can be beneficial if you don’t have the resources to train your employees internally.

Structure training process

A structured plan is the foundation of any good training program. First, make a list of the tasks that must complete regularly and the policies and procedures that employees must be aware. Because this varies by job, you should make a plan and a list for each.

Automate the learning process

If you have a learning environment with training materials covering some aspects of the job, make it available to your employees. It can save time for trainers and aid trainees in remembering important information. They can use it to refresh their knowledge or practice after training. Employees will know where to go for help.

Conclusion

 

On-the-job training is a smart way to combine classroom instruction with real-world experience. A well-planned OJT program can help enhance skills, boost professional development, and improve retention, whether for a new hire or an experienced professional.

 

The Kloudlearn LMS (learning management system) is an effective learning platform that may be sufficient to make the on-the-job experience memorable. A more advanced learning platform, 

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Accurest embeds a culture of continuous learning and amplifies productivity with KloudLearn.

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