Data Security Training: How to Secure your Company’s Data and Reputation

data security training

The purpose of data security training is to provide employees with the knowledge of best practices in order to prevent data destruction, loss, modification, theft, or disclosure. Due to the possibility of data security breaches, security training should focus both on accidental data handling and protection from malicious attempts.

A common misconception about cybersecurity is that it is the same as data security. The two are similar in many ways, but there’s one crucial difference. Cybersecurity is the act of protecting systems and data so that sensitive information can’t be stolen. The concept of data security, however, doesn’t just apply to data stored online. The loss of a printed document with an employee’s social security number, for instance, is also classified as a data loss.

Data security training covers offline as well as online information and threats while cybersecurity training focuses on cyberattacks on systems and data.

Importance of Data Security Training 

Data security is vital to organizations in both the public and private sectors for a variety of reasons. First, companies have a legal and moral obligation to protect the data of their customers and users. 

This data security training teaches employees how to become more secure in the workplace by taking small daily steps to protect their data. They will learn how to appropriately handle and report data breaches within the organization through interactive exercises. 

What to Include in Data Security Training?

The well-designed data security training will help your workforce in developing critical skills such as creating strong passwords, avoiding phishing attempts, and identifying points of vulnerability both online and offline. 

The goal of data security is to protect all nonpublic information and systems. A data breach, mishandling of personal information, and a violation of privacy laws are serious actions that can result in fines, reputational damage, and loss of customer trust.

You can prevent breaches, reduce risk, and sustain protective security measures by using the right data security training.


Data security training should focus on helping employees understand what personal information is. How it can be protected adequately and what response to take in the case of a breach. Data protection courses should emphasize compliance with policies. Lastly, a privacy and data protection course should include a discussion about how to report a breach, and employees should be urged to speak up,  even if they are only a little suspicious.

PII and sensitive data

There are mainly two parts of this kind of training- personally identifiable information (PII) and sensitive data. An individual’s name, address, or identification number would fall under the first category; however, racial or ethnic origin, political beliefs, religious beliefs, trade union memberships, sexual orientation, and health records would fall under the latter. In this training, you should learn how to handle sensitive data with extra care.

The risk of social networks

Technical training should introduce employees to terms like hacking and ransomware, these are more related to IT. In the training, employees can learn about social engineering attacks are often used to gain access to information that hackers aim to steal.

A social engineering attack is often used to gain access to information hackers want to steal.

The data privacy and security training course needs to train employees on how to identify such scams.

Malicious software

There are various types of malicious software hackers use to steal information. I can damage network or data systems, or some combination thereof (phishing bots included). Thus, your training course should clearly define what malicious software is. 

Email scams

Phishing emails need to be identified as well. Appropriate training can give employees the skills to identify genuine from fake requests. For example, a few simple errors in the email body or in the domain name should alert people to phishing emails.

When receiving unexpected emails, employees should think carefully before taking any action. This also applies to visiting websites with calls to action that ask users to click on links.

To know how to detect phishing emails visit our blog https://kloudlearn.us/5-ways-to-detect-a-phishing-email/

Password policies

Passwords create a virtual wall of security, but physical protection should not be underestimated. Safe browser use, as well as locking screens, add additional security. Keeping software updated with the latest patches and updates also adds a layer of security.

There will always be data breaches, regardless of training and goodwill. Therefore, it is important to maintain a data privacy policy. It means how such breaches should be handled, who needs to be notified, and which devices should be locked down once a breach has been detected.

Many employees perceive data privacy as data security, dismissing the issue as not their role but rather the responsibility of IT. Data security concerns external and internal threats, data privacy concerns collection, storing and transmitting data. 


You can minimize the risk of breaches, hacks, and unintended data loss by understanding what data security is and taking measures to improve it. 

Data Security is a growing topic for many businesses. The Cyber Security Program at Kloudlearn teaches you the skills you need to become an expert in Cyber Security. Learn more

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