In today’s workforce, it’s common to be a part of a remote team. In recent years, companies have been forced to extend beyond their office walls and not just opt to do so. This left some firms surprised.
There are many remote team challenges your organizations can face while managing them, especially if you want to operate in the same way as usual and want your employees to feel as if they are working toward the same goal.
Furthermore, all this global crisis will change the way we work forever, and working from home will become the new norm.
Remote teams need to communicate effectively to succeed. Having feedback from all members is critical, as is knowing what each person is working on. Communication can be challenging when teams work remotely. When it comes to traditional email marketing, it often seems like a formal tool that does not facilitate quick communication.
To overcome this difficulty, many remote teams create a dedicated communication channel, whether that is among employees in the same department or freelancers on the same project. Internal team communication tools like Slack can make communication easier on multiple channels. In addition, employees can view answers to frequently asked questions on a central page.
If two-way communication is available, remote workers will not feel alone as long as they are connected.
Get to know more about best practices for online training.
2. Tracking work and productivity
What is the amount of work and the rates your remote team accomplishes? These questions are unclear for many managers. Working remotely without assessing productivity makes it difficult to determine if someone is underutilized.
As a result, managers need to establish a way to track employee productivity from remote locations. The metrics that are set up can include how much work should be completed each day, such as:
- Establishing and maintaining a company blog.
- Posting 20 social media updates per hour.
- answering 150 cold calls per shift.
You should use the same KPI metrics for evaluating remote employees’ productivity as you do for in-office employees. This will ensure that there are clear expectations in place, irrespective of where and how your team works.
3. Company culture
To cultivate a positive company culture, one has to hire the right people, foster healthy communication, and instill the culture everywhere. No matter what kind of company culture you want to build, a remote team will require more concentrated effort than one in an office.
In an office, culture may be formed without much effort from the manager or owner. This is not true for remote teams.
The creation of healthy business culture with a remote team that reflects company values starts from the top with how the business owner or manager interacts with the employees.
You should ensure that remote team members have a virtual “open door” policy to foster a culture of open communication. Organizing fun get-togethers, giving bowling gift cards, or hosting a virtual movie night can create a fun company culture.
4. Working across time zones
Working remotely is challenging for global teams due to the different time zones that come into play when scheduling a phone call or a video meeting. In addition, independent contractors often work inconsistent schedules, so you must know where all your participants live and what their general schedules are.
You can use online tools to schedule calls, video conferences, or meetings with remote teams. To begin with, you can schedule calls, video conferences, or meetings with remote teams using online tools. Whether it’s scheduling a meeting online through a simple poll or using various tools such as calendaring apps and websites that assess participants’ availability, there are several ways to simplify the process. (In some time zones, traditional working hours do not coincide with time zones. It makes it easier if team members’ schedules are flexible.)
To encourage employees and independent contractors to attend virtual team meetings and calls, pay them. Many managers expect freelancers to take calls as part of a flat rate for working on a project, but they would not attend work-related meetings on their own time. It is often a surprise for these managers when freelancers and contractors are unable to be reached during meetings and calls. Pay staff members to attend mandatory meetings and calls related to their jobs.
5. Building trust
Team members and remote managers have difficulty building trust. The concern among managers is that workers aren’t finishing work, while employees have a range of worries, including whether they’ll get paid on time (or at all, in some cases). When working remotely, transparency can build trust between parties. Being transparent about the following can build trust:
- Working hours
- Project expectations
- Pay rate
- Payment timelines
- Status updates on projects
Provide your contractors with a realistic expectation of the work they will accomplish. It is common practice for B2B marketing companies to tell freelancers they can anticipate an increase in work in the coming months, especially when this is not true. Even if such statements have the finest of intentions, some freelancers might feel conned. It is possible that they even negotiated a lower rate due to the volume and feel duped when they don’t get the job.
6. One-on-one meetings and morale
A one-to-one meeting is essential for morale. Meeting with every remote team member can seem like a hassle, but it makes workers feel valued and enables them to offer feedback on their performance.
In the absence of regular meetings or rescheduled meetings, remote workers may feel out of touch with the company.
7. Overcoming cultural differences
You may find yourself working with colleagues from around the world if you have opened up your teams to remote members. We all have different backgrounds, cultures, and views on collaborative working. While this provides an enriching work environment, cultural differences may occasionally cause misunderstandings.
It’s impossible to anticipate every situation that may arise. However, your hybrid-remote team should be aware of the potential differences that can arise. If a situation does arise, your team should try to be more forgiving.
8. Celebrating success
The act of celebrating achievements and success is easy when your team works together in an office, but much more difficult when some of them work remotely. Big events should be celebrated by including the entire team, irrespective of their location.
Also, celebrate your own successes. If you have the time, arrange a call with your remote colleagues. The natural mini celebrations that happen in an office must be translated to the remote world.
The challenges of managing remote teams can be overcome relatively easily by using team-building activities, increasing communication, and introducing a few new processes. Remote teams may become more common over time.
How Kloudlearn can help your remote team?
You can quickly figure out how to keep your remote team productive with KloudLearn. KloudLearn is a comprehensive and intuitive learning management system that helps you save time and money. To learn more, schedule a Demo today.
You can get started right away by implementing some of KloudLearn’s best practices to improve the productivity of your remote team.
How do you overcome challenges working from remote?
Make an effort to establish a work space and hours, and make sure everyone is aware of them. Keep your own timetable Turn off your personal phone's and social media's updates. Unless you live with family, try to keep them occupied during your peak hour.
What could be barriers to effective remote communication?
Remote workers, from the other side, have a difficult time trusting colleagues and management staff with whom they rarely discuss. Employee problems which aren't cleared up successfully are another source of misunderstanding. Problems can disrupt communication if they are not identified and resolved early on.
What are the advantages of employees working from home?
Flexibility and liberty. Remote employees value their independence.saving money. It can be costly to commute to work. Make the most of your time Quiet and peace.
What do you think the biggest advantage of working remotely is?
The ability to have a flexible schedule was cited by 67 percent of respondents as the most important benefit of working remotely in 2022.The capacity to work from anywhere placed second.
Does working from home have more advantages or more disadvantages?
It is far more convenient for many people to work from home. Employees can save a lot of time and money by not having to travel as much, which means more time for work and personal life.